ESS SIMS School Workforce Census 2022 guidance
Please note: The fileset was updated to 2205 on 01/11/2022 - download now
Don’t panic…..it’s only the School Workforce Census!
Let's see what we need to do to help you through your staff Census.
The all-important dates!
- Census Date: Thursday 3rd November 2022
- Absence Dates: 01/09/2021 – 31/08/2022
- Contract Dates: 01/09/2021 – 04/11/2022
So, what’s changed?
Graduate Teacher Programme set to Inactive
Maintain Lookups | Staff | QTS Route
To enable the applicable QTS Route codes to be collected in the School Workforce Census, the following lookup has been set to inactive for staff: GTPR - Graduate Teacher Programme.
What is collected in the SWC?
- Staff details Contract details (including the employment start date for the period of employment that applies to each contract)
- Service Agreement details for agency teachers (including the employment start date for the period of employment that applies to each service agreement)
- Payment details for categories of staff Additional payment data is collected for non-teaching school leaders as well as teachers and teaching assistants.
- Additional payment data for other support staff is no longer required.
- Absence details for teachers and teaching assistants in regular service, working for schools through a contract (not an agency agreement) Curriculum details for teachers and teaching assistants in the timetable cycle in which the census falls (Secondary and All-Through schools only)
- Qualification details for (NQF Level 4+) Post A Level. Qualification data is collected for teachers, teaching assistants and nonteaching school leaders.
- Qualification data is no longer required for other support staff.
The following school level data items are collected:
- Vacancies Occasional teachers Third party staff count.
- The return collects staff data for both teachers and support staff.
- Teachers and Support Staff with contracts: who are employed by the school via a current contract that has lasted for 28 days or more on 03/11/2022 or who are have been employed by the school via a contract for 28 days or more during the period 01/09/2021 to 03/11/2022 inclusive or who are have been employed by the school via a permanent contract or via a contract with a contract end date at least 27 days after the contract start date.
- Teachers with service agreements (agency teachers): who are employed by the school via a current service agreement with a third party on 03/11/2022 or who have been employed by the school via a service agreement for 28 days or more during the period 01/09/2021 to 03/11/2022 inclusive.
Fileset 2205 is now available
The latest Fileset (2205) is now available, so hit the download button and unzip the folder.
Fileset 2205 is the same as Fileset 2204, except that it ensures that relevant contracts with closing dates after the census reference data are taken into account for the pay details section in the School Workforce Census 2022 (England) return file.
The latest Fileset (2205) is now available, so hit the download button and unzip the folder.
Then open 'SIMS' and go to 'Tools | Setups | Import' and click the yellow folder button to browse to the fileset, simply highlight it and choose 'Open' then use the 'Import Fileset' button.
Additional downloads
Guide for preparing for the School Workforce Census
Guide for producing the School Workforce Census 2022 Return
Carry Out a Dry Run
Once the SIMS 2022 Summer Release (7.206) has been installed, you can carry out one or more dry runs of the School Workforce Census. It is advisable to do this as early as possible, even if you know that your data has not yet been fully prepared or checked. The purpose of the dry run is to produce the Validation Errors Summary, which details the corrections that need to be made to your data.
If you require any assistance please call us on 0345 222 1551 | Opt 3 or email misservicedesk@schoolbusinessservices.co.uk
Would you like us to do your School Workforce Census for you?
Let us take it off your to-do list this month by contacting us. We're taking orders for the Autumn Census until 31st Oct. Looking ahead, we can do ALL of this year's returns for you - whether you are already an SBS customer or not!
